Features and Capabilities
DocuFella is designed to deliver every feature you need without limits. Unlike other platforms that restrict capabilities across various versions, Docufella provides an all-inone solution in every deployment. Our single version simplifies the decision-making process, offering a straightforward path to the full Docufella experience.
Whether you
choose cloud-based or on-premise, you’ll benefit from the same robust features and approval workflows tailored to empower your team, streamline document management,
and ensure your operations remain flexible and scalable
Document Capture and Indexing
Our advanced document capture solution seamlessly ingests documents from diverse sources, including paper, email, and cloud storage. Powerful zonal OCR and AI-driven indexing technologies accurately extract and classify information, ensuring efficient document management and retrieval.
Multiple Cabinet
Effortlessly organize your documents with our versatile workspace, featuring multiple cabinets. This intuitive system allows you to categorize and store documents efficiently, ensuring easy access and retrieval whenever needed.
Version Control
Maintain document integrity and prevent conflicts with our robust version control system. The check-in/check-out feature ensures that only one user can edit a document at a time, preserving the original version and enabling seamless collaboration without compromising data accuracy.
File Retention
Maintain compliance and optimize storage space with our automated file retention policies. Set predefined rules to automatically archive or delete documents based on specific criteria, ensuring that your organization adheres to regulatory requirements and data privacy standards.
Timely Alerts for Expiring Documents
Stay organized and avoid missing important deadlines with our timely document expiry alerts and reminders. Receive notifications for documents approaching their expiration date, ensuring timely review, renewal, or disposal.
Blockchain-Powered Document Encryption
Safeguard your sensitive documents with our advanced blockchain-based encryption technology. This robust security measure ensures data confidentiality and integrity, protecting your valuable information from unauthorized access and tampering
Rule based Document Approval Workflow
Intelligent rule-based workflow automation streamlines your document approval processes. By defining specific rules and conditions, you can automatically route documents to the right approvers, ensuring timely reviews and approvals. This eliminates manual intervention, reduces processing time, and minimizes human error.
E-Sign
Docufella offers a robust e-signature feature that empowers you to legally bind documents digitally. With our intuitive interface, you can easily sign documents electronically using a variety of methods, including handwritten signatures, or by uploading an image of your signature. Our rule-based workflow automation ensures that signed documents are automatically routed to the appropriate approvers, streamlining the approval process and accelerating time-to-completion.
Document Sharing
Secure document sharing feature allows you to easily share documents with both internal and external users. Simply generate a unique shareable link and send it via email. You can customize the link's expiration date and access permissions to ensure the confidentiality and security of your documents. This feature enhances collaboration and enables efficient document exchange, regardless of location or device.
Search and Accessibility
Powerful search and accessibility features enable you to quickly and easily find the documents you need. Our advanced search engine allows you to search by metadata, keywords, or full-text content, even within OCR-extracted documents. With flexible filtering options, you can narrow down your search results based on date, workspace, cabinet, or indexed metadata, ensuring efficient document retrieval.
Integration and Extensions
- M365 Plugin to Upload Documents Directly to Cabinet
- REST API-Based Integration (for ERP and Other 3rd Party Applications)
Security and Access Control
Prioritizes the security and integrity of your documents. Our robust access control system, featuring role-based granular permissions, ensures that only authorized users can access and modify specific documents. Additionally, we support seamless integration with leading identity providers like Microsoft and Okta, enabling secure single sign-on for enhanced user experience and security.