Stop managing documents.
Start automating decisions.
DocuFella captures every document, reads it with AI, matches invoices three ways, routes approvals through no-code workflows, posts to your ERP and keeps an audit trail of every action. One platform, deployed in the cloud, on-premise or hybrid.
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Every feature in every deployment. No per-document fees. Integrated with SAP S/4HANA, Microsoft Dynamics 365 Business Central and Odoo.
Outcomes measured in live DocuFella deployments
What do you want to automate?
Everything your document processes need, in one place
Most organisations stitch together a file server, a forms tool, an approval tool, an e-signature service and an invoice scanner. DocuFella replaces the stack with one integrated platform.
Document Management
Capture from scanners, email, WhatsApp, mobile and cloud storage. AI classification, full-text and zonal OCR search, version control, retention and granular permissions.
Learn moreForm Builder
Design responsive digital forms without code, or describe the form in plain language and let AI build it. Conditional logic, validations, signatures and PDF generation.
Learn moreWorkflow Builder
Visual, no-code approval workflows with conditional routing, parallel approvals, SLA timers, automatic escalation and real-time monitoring.
Learn moreAP Automation and 3-Way Matching
Invoice capture, AI extraction, 3-way and 4-way matching against purchase orders and goods receipts, duplicate detection, exception routing and ERP posting.
Learn moreERP Integrations
Integrated with SAP S/4HANA, Microsoft Dynamics 365 Business Central and Odoo in live deployments. Oracle, NetSuite, Tally and custom ERPs through REST APIs and middleware.
Learn moreAI Engine
Language model based extraction including handwriting, classification, intelligent indexing and prompt-driven form and workflow generation. Bring your own model.
Learn moreSecurity and Compliance
Role-based access, SSO, encryption in transit and at rest, tamper-evident storage, retention rules and an immutable audit trail.
Learn moreMobile and Microsoft 365
Capture, search, view and approve from the mobile app. File emails and attachments straight from Outlook with the Microsoft 365 plugin.
All featuresFrom capture to compliance in five steps
DocuFella follows the full document lifecycle, so a document that arrives by email this morning can be classified, matched, routed, approved, filed and retained without anyone re-typing a single field.
See it on your documentsCapture
Scan, upload, email, WhatsApp, mobile camera, watched folders, cloud storage or API. Barcode and QR recognition on the way in.
Understand
AI classifies the document, extracts printed and handwritten fields and indexes the full text so it is searchable in seconds.
Match and route
Invoices are matched three ways against PO and goods receipt. Workflows send every document to the right people with SLA timers and automatic escalation.
Decide and post
Approve, reject, annotate or e-sign from desktop or mobile. Generate the final PDF and post the outcome to SAP, Dynamics, Odoo or your ERP.
Retain
Retention policies, expiry alerts and a complete, timestamped audit trail keep every record compliant and ready for the next audit.
Works with the systems you already run
DocuFella sits in front of your ERP as the capture, matching and approval layer. Invoices arrive in the ERP already matched and approved, and the ERP document number flows back for two-way traceability.
Cloud, on-premise or hybrid, with the same features everywhere
Many platforms offer a reduced on-premise edition or none at all. DocuFella ships as a containerised application, so the deployment you choose never limits what you can do.
Cloud
Fully managed by DocuFella on AWS or Azure in the region you choose. Automatic backups, updates and scaling. Ideal for multi-site teams that want to go live fast.
On-premise
Runs inside your data centre or private cloud for complete data sovereignty, including internet-isolated environments and on-premise AI models where regulations require it.
Hybrid
Keep sensitive documents on your own storage while the application layer runs in the cloud. The same user experience, with data where your policies say it must be.
Some of the processes we have already automated
These are a few of the use cases running on DocuFella today. If your process is not here, we will scope it with you and prove it in a proof of concept.
Accounts payable and 3-way matching
Capture supplier invoices, match them to purchase orders and goods receipts automatically and post approved invoices to the ERP.
ExploreInspection and QA/QC
Digitise field inspection forms, route reports through reviewer and QA approval, and archive with a complete trail.
ExploreContract Management
Template-driven drafting, multi-party approvals, e-signature, renewal and expiry alerts and a single searchable contract repository.
ExploreVendor Onboarding
Digital registration forms, document verification, approval routing and periodic re-validation of vendor records.
ExploreGovernment and Public Sector
Bulk legacy digitisation, file movement tracking between desks, citizen service workflows and on-premise deployment.
ExploreYour process, proven first
Payment advice reconciliation, import bills, lab worksheets, legal document libraries, physical archives and more. Tell us the process and we will run a proof of concept on your documents.
More use cases and proof of conceptFour reasons teams choose DocuFella over the alternatives
DocuFella was built from the ground up as a single platform rather than a bundle of acquisitions, and it shows in how the modules work together.
One platform, not fifteen
DMS, forms, workflows, AP automation, ERP integration and AI, integrated by design with no stitching.
AI at the core
Not bolted on. AI powers every capture, extraction, matching decision and search.
Deploy your way
Cloud, on-premise or hybrid with identical features, including on-premise AI models.
Weeks, not months
Pre-built accelerators and no-code configuration mean typical go-lives in four to ten weeks.
See your own documents automated in 30 minutes
Book a personalised demo, or ask for a proof of concept on your real invoices, forms or archives before you commit.
Book a demo Ask for a proof of concept